The Pay Split
On the books or off, the same arrangement looks different depending on which side you're on.
Here's what each choice actually means in practice.
On The Books
Family
Cost
Pays 7.65% employer FICA on top of the hourly rate, before any other expense.
Taxes
Also owes federal and state unemployment tax, and workers' comp in most states.
Tax Credit
Can claim the Child & Dependent Care Tax Credit up to $600 for one child,
$1,200 for two or more. Only available on the books.
FSA
Can use a Dependent Care FSA up to $7,500 pre-tax in 2026.
Only available on the books.
Nanny
Take-Home
7.65% FICA withheld from every paycheck. No employer health insurance.
No 401k. Just smaller pay.
Social Security
Builds credits toward retirement, but at nanny wage levels,
the eventual benefit is modest.
Unemployment
Technically eligible, but capped low by the state.
Replaces a fraction of actual income.
Termination
At-will in most states. No notice required. No severance by law.
On or off books, same reality.
Verifiable Income
W-2 makes it easier to rent an apartment, apply for a loan,
or prove employment history.
Off The Books
Family
Savings
No employer payroll taxes. Lower immediate cost per hour.
Tax Credit Lost
Loses the Child & Dependent Care Tax Credit and FSA benefit entirely.
Off the books means no deductions.
Legal Risk
No liability coverage if something goes wrong. IRS penalties if caught,
back taxes plus up to 100% penalty on top.
Nanny
Take-Home
More money in hand. No FICA withheld. The difference can be
meaningful week to week.
Healthcare
Reported income stays low, Medicaid eligibility may remain intact.
On the books, higher reported wages can push you out of Medicaid and
into marketplace insurance you can't afford.
HRA Note
Some families offer an HRA instead of insurance. It only reimburses
after you've already paid for a plan, which is expensive regardless.
No Safety Net
No unemployment if let go. No Social Security building.
No verifiable income history.
True for both, on or off the books: At-will employment.
No required notice. No severance. No employer-sponsored health insurance or
retirement plan. The formal system was not built with household workers in mind.
Every career path is different. Book a one-on-one consultation and we'll look at your experience,
your market, and your goals
to figure out what's actually worth your time and money.
Book a Consultation
This guide is for informational purposes only. Tax rules vary by state and
individual situation. Consult a tax professional for advice specific to your
circumstances.
Caregiver Experience
Daily Connection Tracker
Build stronger bonds through simple, research-backed daily rituals. Create, customize, and check off meaningful connection moments that help children feel safe, seen, and secure.
Try the Tool
Job Market
Gray Area Guide
What’s really binding in nanny contracts? A quick look at what’s legal, what’s enforceable, and what’s just a handshake deal, whether you’re documented or not.
Try the Tool
Caregiver Experience
Double Duty Resource Shelf
Handpicked resources for moms balancing parenting and professional caregiving.
Try the Tool
